Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in San Marcos, California. This role requires a highly organized individual who can handle various administrative tasks and provide exceptional support to the team.

Responsibilities

• Organizing and maintaining files, records, and correspondence.
• Coordinating and scheduling meetings, appointments, and travel arrangements.
• Handling incoming calls and emails, directing inquiries to the appropriate team members.
• Preparing and editing documents, reports, and presentations.
• Assisting with the preparation of financial reports and budgets.
• Supporting the team with various administrative tasks as needed.
• Ensuring the office is well-maintained and supplies are stocked.
• Providing excellent customer service to clients and visitors.

Requirements

• Proven experience as an administrative assistant or in a related role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM

Pay

• Competitive pay range from $24 to $32 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.